1. SysCloud Web Filter chrome extension installation
SysCloud Web Filter allows you to audit and block people from accessing specific websites. To install SysCloud extension for web filter through google admin account, please follow the below steps
1.1 After login to admin account, go to Google admin console> Device management> Chrome
1.2 Click on the “User settings”, it will redirect to Device management> Chrome> User Settings
1.3 Click on the “Manage force-installed apps”.
1.4 Click on 'Chrome Web Store'
1.5 Search ‘Syscloud’ as a keyword in the search icon . It will show the SysCloud web Filter extension .Click on the ”Add” icon.
1.6 The SysCloud Web Filter chrome extension is installed successfully.
1.7 When the admin will go to a new tab, it will ask for the authentication. Click on 'ALLOW'
2. Create a new Web Filter policy
You can create policies that define which web URLs to be blocked & the actions to be taken for the violation. Go to Web Filter> Create New Policy option,
2.1 Add scopes
Choose to whom you want to apply the Web Filter policy to. You can either choose to apply to the whole domain, or to only certain Org Units. After choosing the scope, click ‘Next’
2.2 Block website URLs
Next, you would have to choose the type of URLs you want to block. The URLs are all mentioned collectively in a Category. You can add extra URLs into a category. By default we provide certain categories for you to choose from.
You can also add URLs into a category. Just hover over the particular category, and in the infobox displayed, click on ‘Customize’
NOTE : The format for adding a website in a category is :
- To block/audit a domain with sub-domains use "example.com".
- To block/audit a specific domain use "www.example.com".
You can also create your own custom Category. Click on the ‘Add Category’ option to do it.
In the popup box, mention the name of the Category, and add the URL into the category separated by commas.
In the popup box which opens, you can add URLs into a particular category
Once you add the URL, it will be listed in the category.
After you choose a category, click on ‘Next’
2.3 Block websites containing keywords
Next, you will have the option to block Google search for certain keywords. You can mention the keywords here and click on ‘Next’
2.4 Real Time Actions
Next, you would have to choose the real-time actions to be taken if there is a violation for your Web Filter policy. You can choose to ‘only audit the website’ if chosen will only log the user accessing the website, but will not block the website. Or, you can choose ‘Audit and block the website’, where the website access will also be blocked. A message will be shown if the user tries to access the blocked website and if we are selecting the “Audit and show warning while visiting blacklisted sites” , it will audit and show a warning to the user . Click on ‘Next’
2.5 Incident reporting
Next, you can set the notification options when a violation has occurred. You can choose to notify the account owner, the owner, and also add additional recipients for the notification email. Also, there is option to receive Summary emails on a daily basis.
Now, you can choose either to just ‘Save’ the policy, or ‘Create and Activate’ the policy. Once you save the policy it will be listed in the Web Filter> Policies option.
3. Editing and viewing a policy
Go to Web Filter> Policies option to view the list of policies you have created.
Click on the eye icon to view the policy details, the pencil icon to edit the policy, the ‘X’ icon to delete the policy. When you click on the red ‘!’ icon, it will list all the Web Filter violations of that particular policy. The other option is used when you want to use this policy as a template to create another policy.
4. View Web Filter violations
4.1 Go to Web Filter> Flagged Activities option to view the Web Filter violations.
The columns are as defined below,
- Site Name: the website URL that was accessed by the user.
- Category: the category in which the accessed URL is present. If it is a Keyword search violation, the Keyword is mentioned here.
- Violation Details: the type of Violation i.e, Web Filter
- Violation Date: the date-time on which the violation occurred i.e, the time when the URL was accessed.
- Owner: the email-id of the user who tried to access the URL.
4.2 Filtering options are also available for violations list.
The filtering options are defined below,
- Site Name: filter by URL accessed
- Owner: filter by the user who accessed the URL
- Cloud Apps: you can filter based on different Cloud Apps & Domains added.
- Violation Date: filter based on date of violation.
- Policy Name: filter based on a particular Web Filter policy.